Orwell Village Hall is available for hire to individuals, groups and societies for a range of activities. Some use the hall on a regular basis and others from time to time. If you wish to book the hall and/or committee room, this is how you go about it.
Details of charges applicable from 1st January 2023 can be downloaded here.
Once you have established availability please complete the Booking Form which can be downloaded here in Excel form and here in pdf form. Please complete the form and return it to firstname.lastname@example.org. We have a new booking form. Full details on how to complete the booking form can be found here
If the booking is confirmed, the form will be returned to you with full costs detailed. This will be your invoice as well. Please remit payment within 7 days of the completion of your hire period.
If we request a deposit, please pay that before the booking date and it will be refunded to you after we receive payment for the hire and subject to inspection by our cleaning staff. We reserve the right to deduct from the deposit any costs incurred for additional cleaning or to repair or replace items lost or damaged as per our terms of hire.
Payment can be made on-line (preferred method) using the bank account details found on the form, or alternatively by cheque or cash. Please use the Booking Reference on your Booking Confirmation as your payment reference.
Please note that your booking is subject to the Terms and Conditions of Hire, and particular attention is drawn to insurance requirements. Hirers must have sufficient insurance to cover the specific activity for which they are using the Village Hall. The Village Hall's insurance does not cover the activities of hirers. For reference, you can download a copy of the insurance cover that the Village Hall does have here. Full Terms and Conditions for hire can be downloaded here.
Keys are held by the Committee members only. All users will be provided with the code for the key safe on the front door at the time of booking. You must ensure the key is returned to the safe after your booking is completed. From time to time the code for the key safe will be changed.
The Village Hall is all on one level, including the entrance, the hall itself and the Committee Room, and fully accessible to all wheelchair users. In the hall, the emergency exits are at the main entrance and the side fire door, and both are wheelchair accessible. However, the exit from the Committee Room is not wheelchair accessible and in the event of an emergency, exit would be via the main hall. The side exit is down the wooden ramp and on to a short stretch of rough ground to the pavement at the front of the building.
The main disabled toilet is in the entrance lobby just inside the front door. There is also a disabled toilet available in the Committee Room.
If at any time you experience access issues, please inform us and we will do what we can to address it.
The Main Hall is 16.3m X 10m at its widest points.
The TOPS (Committee) Room is 5.5m X 7m.
Full details of what to do in the event of a fire or other emergency at the Village Hall are on a notice in the hall and can be downloaded here
A guide for users to provide full details of the facilities available in the Village Hall, otherwise known as The Familiarisation Book, is made available in the hall, usually kept in the kitchen. Please use this to be sure you are aware of the methods of use of any facilities you are using and to ensure you remain safe and keep the Hall's resources in good condition. Please ensure you replace the book in the kitchen when you have finished with it. If you wish you can download a pdf copy of it here.
Please note there is a new version of the Familiarisation Book available now.
When you have finished your hire please carefully observe the procedures for closing up and securing the Village Hall. Full detals are on a notice on the exit door and can be downloaded here.
Following the redecoration of the Hall and in order to keep it looking splendid, please refrain from attaching anything to the walls, ceilings etc. The designated noticeboard should be used for notices associated with Village Hall activities only.
We are very pleased to announce that we have successfully installed an internet connection which can be accessed via WiFi in the hall. The connection details are:
36 High Street, Orwell, Royston, Herts SG8 5QN
The Orwell Village Hall Management Committee is constituted of representatives of all societies currently using the Hall and in addition has four officers:
If you find anything wrong with this web site or have any comments, please contact Mark Collins.
If you identify any maintenance issues, please contact Barry.