Orwell Village Hall is available for hire to individuals, groups, societies for a range of activities. Some use the hall on a regular basis and others from time to time. If you wish to book the hall and/or committee room, this is how you go about it.
If you are not a regualr user to establish availability, a Booking Calendar is provided showing which sessions are booked and which are available. Download the calendar for 2019 here and for 2020 here. We are not taking bookings beyond 2020 at this time. Please note new format for booking calendar.
Details of hire costs can be downloaded here. PLEASE NOTE - Charges for hire were revised by the Orwell Village Hall Management Committee at their meeting on 15 January 2020 to take effect from 1 April 2020.
Once you have established availability please complete the Booking Form which can be downloaded here in pdf form and here in Excel form. Please complete Section A of the form and return it to email@example.com. If the booking is confirmed, the form will be returned to you with full costs detailed. This will be your invoice as well. Please remit payment within 7 days of the completion of your hire period.
If we request a deposit, please pay that before the booking date and it will be refunded to you after we receive payment for the hire and subject to inspection by our cleaning staff. We reserve the right to deduct from the deposit any costs incurred for additional cleaning or to repair or replace items lost or damaged as per our terms of hire.
Payment can be made on-line (preferred method) using the bank account details found on the form, or alternatively by cheque or cash. Please use the Booking Reference on your Booking Confirmation as your payment reference.
Full Terms and Conditions for hire can be downloaded here. PLEASE NOTE - The Terms and Conditions for hire were revised by the Orwell Village Hall Management Committee at their meeting on 15 January 2020 to take effect immediately.
I would like to be sure I have captured all bookings for regular users of the Hall. In order to do this, I have created a special booking form for regular users. Here are some instructions on how to use it.
Regular Booking Form (.pdf)
Regular Booking Form (.xlsx)
Example Regular Booking Form
For each booking line enter the month and then either the day of the week for weekly bookings or a specific date for less regular or one-off bookings. If it is regular, then enter either weekly or monthly and if it is monthly you can dispense with the first column altogether if it is clear which day of the month you need to reserve.
For the Day you can use such terms as “First Tuesday” etc if that helps. Anything that is clear to me what you mean.
If you have a regular booking but wish to exclude a usual day or date, then put an ‘X’ in the Exclude column.
Specify if you want the Hall (and kitchen), Committee Room, or both and then if you want the Morning, Afternoon or Evening Session(s).
If you wish then you can use a copy of this form to return with any payment to show which sessions you are paying at any time.
The form is available as an Excel spreadsheet and as a pdf to complete by hand, but if possible, please return electronically.
Regular users of the Village Hall will have their own key. For one-off bookings we will provide the code for the key safe on the front door at the time of booking. You must ensure the key is returned to the safe after your booking is completed.
The Orwell Village Hall Management Committee consists of three officers:
If you find anything wrong with this web site or have any comments, please contact Mark Collins.